This article guides you through opening and closing a POS station, which you might call your cash drawer. 

Recommendations for proper cash management

Rule #1 - Open the cash drawer every morning and close it every night

Not only does this process prevent mistakes and ensure proper cash management, but it keeps your bookkeeper/accountant happy. Closing the cash drawer every night ensures that you catch mistakes early. If you wait a week to close the cash drawer and your bank deposits don't match what you physically deposited in the bank, you have to look through a week of transactions to find the discrepancy.

Rule #2 - Balance your cash drawers daily

Someone should be responsible for balancing the cash drawer each day. We recommend that you designate a policy for the amount the cash drawers are allowed to be over/under and have the person auditing the discrepancies research all drawer closings that violate the allowance.

Rule #3 - Open the cash drawer with the same amount of money every day

  • It's a lot easier to figure out how much cash to deposit when the starting and ending balance remains the same.
  • Your bookkeeper/accountant can easily audit the cash on hand balances when they know that your cash drawers should always have a specific balance.
  • It will make it easier for the person balancing the cash drawers each day if they know the amount the drawer is opened and closed with is always the same. 
  • The person opening the cash drawer in the morning will immediately know something is wrong if they count their open cash and it does not match what your policy dictates. The issue can be resolved immediately.

Rule #4 - Only stock your cash drawer with enough cash to make change for customers

The more money you leave in the drawer, the more opportunity there is for theft. Depending on store activity, a typical cash drawer should only hold $200 to $500. Remember, you can always add more money if you run out of change.

Rule #5 - Don't process draws directly from the cash drawer

Allowing employees to cash their checks or take draws straight out of the cash drawer not only violates rule #3 above, but it also gives too much access to your cash on hand. The cash drawer should only be used for customer related transactions. You know where the money came from and where it went at the end of the day. There is no opportunity for money to "go missing." If your cash drawer is off at the end of the day, it should be clear where the money went. You should only focus on customer related transactions that occurred that day, not the draws that were taken from the drawer.

Rule #6 - Maintain a separate drawer and designated person to manage petty cash

This rule extends rule number 4. The more unrelated sales activity happening in the cash drawers, the more opportunity you have for mistakes and theft. If you have a full time bookkeeper or accountant, consider using them to manage petty cash. You might also want to consider using pre-paid VISAS.

Open a cash drawer

You can open a cash drawer in two ways.

When logging into POS...

  1. Log into EvosusPro.com.
  2. Use the menu to navigate to POS.
  3. Select a POS station from the drop-down list.
  4. The screen below will appear if the POS station is closed.

  1. Enter your PIN. 
    • What if you don't know your PIN? - Use the menu to go to My Account, and then click the View icon next to the POS PIN field to view your PIN.
  2. Click Open Station.
  3. Record the cash in the drawer. 
    • Need help counting up the cash! - Click the Use currency counter to launch the currency counter. Just enter the count of each currency and it will total up the cash in the drawer.
    • Opening cash should equal the closing balance on the cash drawer - If the Force a blind currency count on open/close box is checked on the POS station setup, the total cash that is expected in the drawer is not visible. 
    • A journal entry is created if the cash drawer is open/under the expected amount - The cash on hand GL account associated with the POS station is increased/decreased by the amount that the POS station is over/under. You can see the journal entry in QuickBooks Online by going to the Accounting tab and viewing the cash on hand account. 
  4. Click Open Station to open the POS station/cash drawer.

From POS Stations...

  1. Log into EvosusPro.com.
  2. Use the menu to navigate to POS Stations.
  3. Click Open on the register that you want to open.
  4. The remaining steps are exactly the same as above. 


Close a cash drawer

You can also close a cash drawer in two ways.

When logging into POS...

  1. Log into EvosusPro.com.
  2. Use the menu to navigate to POS.
  3. Select a POS station from the drop-down list.
  4. The screen below will appear if the POS station is open.


  1. Enter your PIN. 
    • What if you don't know your PIN? - Use the menu to go to My Account, and then click the View icon next to the POS PIN field to view your PIN.
  2. Click Close.
  3. Enter the closing currency amount - This is the amount of cash that is in the cash drawer. This amount should not include checks.
    • Need help counting up the cash! - Click the Use currency counter to launch the currency counter. Just enter the count of each currency and it will total up the cash in the drawer.
  4. Enter the amount of currency remaining in the cash drawer - Enter the amount of cash that you're leaving in the cash drawer. For example, let's say there is $1,700.00 in the cash drawer at the end of the day, but you always open the cash drawer with $200. You would enter $200 in this field, and remove $1500 from the cash drawer so you can deposit it into your bank account. 
    • A journal entry is created if the cash drawer is open/under the expected amount - The cash on hand GL account associated with the POS station is increased/decreased by the amount that the POS station is over/under. You can see the journal entry in QuickBooks Online by going to the Accounting tab and viewing the cash on hand account. 
    • We recommend that you open the cash drawer with the same amount of cash every day.
  5. Click Close Station to close the POS station/cash drawer.

From POS Stations...

  1. Log into EvosusPro.com.
  2. Use the menu to navigate to POS Stations.
  3. Click Close on the register that you want to close.
  4. The remaining steps are exactly the same as above.